đĄ If you paid for something out of your own pocket, a reimbursement pays you back. The program sets one up, you add your expenses with receipts, pick how you want to be paid, and the money lands in your bank account.
What you can get reimbursed for
Reimbursements cover things you bought yourself for your grant's purpose, such as:
Travel to and from an event: flights, trains, buses, rideshares, or gas and mileage if you drive.
Supplies and materials for your project or an event: parts, tools, printing, or software.
Food and other event costs, if your program covers them.
Every program decides what it will pay for, so check with the program that issued your grant before spending your own money.
How it works
The program that issued your grant creates a reimbursement report for you.
You add each expense and attach a valid, itemized receipt for it. If you drove, switch the expense type to mileage and enter the miles instead of a receipt.
Submit the report. The program reviews it, then HCB does a final review.
â ď¸ Hold onto every receipt until you've been paid back. HCB can't reimburse a purchase whose receipt is missing.
Set up how you get paid
Before you can be paid back, add a payout method in your payout settings:
ACH for a US bank account. It's free.
Wise or an international wire for a bank account outside the US.
For processing times and the exact details each method needs, see how will I get my reimbursement.
When you'll get paid
Once your report is approved, HCB aims to pay out within 2 business days. Reimbursements move through the banking system, which is only open on business days, so anything that lands on a weekend or holiday is paid out on the next business day.